LawQWE Privacy Policy
The LawQWE jobs site “the site” is committed to protecting your privacy when dealing with your personal data. This Privacy Policy sets out how LawQWE collects your personal data including any data you may provide through this website when you sign up to our newsletter, or when you contract with us to provide a service requiring your personal details i.e. our QWE confirmation service. All information received in electronic means for processing by the LawQWE system or as part of its services will be processed in accordance with the documented purposes as defined below. Please read this Privacy Policy carefully.
1. Introduction
By registering as a user on the site, or purchasing one of our services, you understand that we will be processing your personal data. If, as an applicant, you have made your CV visible or have applied for a job via the site, you are agreeing to share your personal data with recruiters you have applied to, or whose contact requests you have accepted. If, as a QWE confirmation service candidate, you have made your personal and QWE details available to us, you are agreeing for us to share your personal data with our QWE confirmation service solicitors. If, as a recruiter, you have entered public contacts into your company profile, you are agreeing to share that data with applicants who visit your company profile page on the site.
The information contained in your applicant or recruiter profile may also be used for statistical analysis. Further information about the way in which the LawQWE will use submitted data and regulate access to it, is set out below, and you should read and understand this before registering and entering your details on LawQWE or sharing them with us as part of one of our services.
About us
In this Privacy Policy references to "we" or "us" or "LawQWE" are to: Hook Tangaza Ltd, a company registered in England and Wales (7483188) with registered address at 20 Little Britain, London EC1A 7DH. We act as data controller in respect of the personal data that we process. If you have any questions about how we collect, store or use your information, you may contact us by e-mailing us at jobs@lawqwe.com or writing to us at Hook Tangaza, 20 Little Britain, London EC1A 7DH.
Changes to the policy
We may change the content of our website without notice, and consequently our Privacy Policy may change from time to time in the future. We therefore encourage you to review our Privacy Policy when you visit the website from time to time to stay informed of how we are using your personal data.
This Privacy Policy was last updated in September 2024.
2. What personal data do we collect and process?
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
Identity Data includes first name, last name, username or similar identifier, title, date of birth and Contact Data includes billing address, email address and telephone numbers.
Financial Data includes bank account payment card details entered via our third party payments system, Stripe.
Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us via our third party payments system, Stripe.
Technical Data includes internet protocol (IP) address, your login data.
Profile Data includes your username and password, purchases or orders made by you, jobs applied for by you.
Usage Data includes anonymised information about how you use our website.
Marketing and Communications Data includes your preferences in receiving marketing from us, any third parties and your communication preferences.
We may also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
3. How do we collect personal data?
Applicant and recruiter profile areas of LawQWE are only accessible to users who have registered for an account and issued with a login username and password by LawQWE. Users will be restricted to accessing information associated with their reason for accessing LawQWE; these roles are as follows:
An applicant – access to their own CV, saved jobs and job applications, job alerts;
A recruiter - access to the their company profile page, job creation dashboard, job applications dashboard, purchased products and CVs of applicants who have given permission to access their CVs. A recruiter’s public profile does not constitute personal data.
A LawQWE administrator – access to all information contained within LawQWE.
A QWE confirmation service individual – access to your own QWE placement data including supervisor details
4. What do we use your personal data for?
We have set out in this section the reasons why we use your personal data and the legal basis for using your personal data for that particular purpose.
We may use your information:
(i) To make your application available to the recruiters to whom you have applied:
Legal basis for use:
We use your personal data for this reason because it is in our legitimate interests to process your personal data in relation to your application.
(ii) To make your QWE placement information available to our QWE confirmation service solicitor
Legal basis for use:
We use your personal data for this reason in order to fulfil our contractual agreement with you in relation to your QWE confirmation service purchase.
(iii) To make your job advert and/or company profile information available to applicants who wish to apply to your organisation:
Legal basis for use:
We use your personal data for this reason, if it is required, in order to fulfil our contractual obligations to you in relation to your organisation’s job postings or profile listing.
We do not collect sensitive personal data for the purposes of producing statistical data (gender, ethnicity and nationality, disabilities data)
(iv) To inform you of changes to LawQWE:
We may contact you if LawQWE is part of a re-organisational change where we may need to transfer some or all of your personal data to the relevant third party (or its advisors), your personal data would continue to be used for the same purposes set out in this policy or for the purpose of analysing any reorganisation and be subject to the same protections.
Legal basis for use:
We may need to use your information to achieve the legitimate interest of allowing us to make changes to how the LawQWE operates.
(v) For statistical analysis purposes:
We may use your personal data for statistical analysis purposes to, amongst other things, produce reports which show the types of roles, employer types and practice areas that candidates apply to. Final reports do not contain any personal data.
Legal basis for use:
We may need to use your information to achieve the legitimate interest of allowing us to undertake statistical analysis of the users of our online jobs board, as outlined above.
5. Who do we share your personal data with?
Disclosures to LawQWE
Personal data is shared internally at the LawQWE, for the statistical purposes described in this Privacy Policy and:
via access and processing on central IT systems; and
via internal reports;
Disclosures to recruiters
Personal data is shared with recruiters for the purposes of processing applications made by applicants described in this Privacy Policy, when you have given approval for this data to be shared as part of your CV or following application to a job on the site. Following submission of your application, you may be contacted by recruiters to invite you to interview. You may also be contacted by them if they have any queries regarding your application. Such contact does not constitute an offer of a job nor imply that a job offer will be made.
The recruiters may initially contact you using any of the contact details provided in your application. Any other contact by the recruiters you have applied to is covered by their own Privacy Policies. Links to the recruiters websites are provided on the LawQWE site.
Disclosures to third parties
We have separate data sharing agreements with our third party service providers that comply with our privacy policy.
6. How long do we keep your personal data for?
We keep your personal data only for as long as reasonably necessary for the reasons described in this Privacy Policy, for example where your personal data is stored: for applicants, to administer applications to the recruiters to which such applications are made; for QWE confirmation service individuals to administer applications to our QWE confirmation solicitor; for recruiters, to administer your job adverts and products purchased to allow you to advert a job.
If you have registered on the system as an applicant or recruiter for at least 3 years but have not accessed your account in the last 3 years then we will delete the account, its content and groups, providing you with one month’s notice prior to deletion.
If you submit an application to a recruiter in the system, we will retain that application in full for two years after the closing date of the role.
If you create a draft application and it was not released to a recruiter, we will delete that application two years after the closing date of the role/from the creation date.
If you create and publish a job post, we will retain that job posting for two years after the final closing date.
If you create a draft job post, we will retain that job posting for two years after the final closing date.
If you purchase the QWE confirmation service, we will retain your QWE placement details for five years after we have completed processing your QWE details.
Where legal claims are contemplated we will retain your personal data for this purpose, where we reasonably believe that information will be necessary to defend or prosecute or make a claim against you, us or a third party, for six years after the circumstances have arisen which may give rise to a claim.
Transaction records will be retained for a period of up to six years from the transaction date in order to fulfil LawQWE’s auditing and financial reporting obligations.
For statistical analysis of submitted applications we will retain your personal data for this purpose for up to seven years after the account was created.
7. Your rights
You have certain rights under data protection legislation in relation to the personal data that we hold about you. These rights are subject to certain exemptions such as public interest (e.g. prevention of crime) and our interests (e.g. maintaining legal privilege). Your rights include:
the right to access your personal data;
the right to rectification of your personal data;
the right to erasure of your personal data;
the right to restrict or object to the processing of your personal data;
the right to withdraw your consent to the processing of your personal data at any time where such processing is based on your consent;
the right to data portability;
the right to object to receiving marketing; and
the right to complain to your supervisory authority about the use of your personal data. In the UK this is the Information Commissioner's Office.
If you would like to contact us about your rights, please see email us at contact@lawqwe.com