Legal Assistant - Independent Office for Police Conduct (IOPC)

Closing Date 17 February, 2025

Job Introduction

As a Legal Assistant, you will be welcomed into a dynamic and inclusive Legal team working to provide administrative support across the IOPC. The IOPC is on a journey to develop its culture, perspectives and ethos to support the organisation’s core outcomes and this is your opportunity to enter into the varied world of IOPC Legal, allowing you to develop your mindset and approaches to contribute to improving the police complaints system in England and Wales.

The Legal Assistant role acts as a member of the Legal Services Practice Management Team, providing a high quality administrative support service to the General Counsel, Senior Lawyers and Lawyers across the IOPC offices.

We'll assess you against AO Level behaviours during the selection process

Throughout the recruitment process we will also assess your Experience, Strengths, and IOPC Values. As part of the application process, you will be asked to complete 3 sift questions based on the essential criteria.

Anticipated assessment and interview dates are late February 2025.

We reserve the right to close this advert early if a high number of applications is received.

Main Responsibility

To provide high quality support services which support Legal Services as a whole and meet the needs of individual lawyers.
To undertake archiving of the Legal paper files.
To implement new systems, processes and ways of working and to contribute to the development and implementation of service plans, initiatives and projects.
To maintain the Legal Services case management system, Tricostar, including the production of performance reports.
To accurately collate and index bundles of documents, both in hard copy and electronically including for Court hearings and Misconduct Hearings
Diary management for staff in Legal Services to include arranging meetings, booking venues, arranging catering, booking travel and accommodation etc.
To deliver documents to Courts, Chambers and other offices.
To create agenda’s for monthly team meetings and take the minutes of these meetings.
To maintain and update where necessary the Legal Library and loose leaf books and manuals.
To undertake basic financial tasks such as processing invoices and purchase orders, expenses for payment and cheque requests.
Any other duties commensurate with the duties and grade of the post that may from time to time be directed. 

The Ideal Candidate

Essential Experience
A good range of general administrative experience.
High degree of organisational ability and attention to detail
Self-starter, able to work unsupervised and on own initiative with the ability to prioritise and multi-task
Excellent written and oral communication skills
Excellent interpersonal skills, including tact, discretion and liaising with representatives from external organisations
Good time management with the ability to evaluate competing priorities
Demonstrable experience of team working ability
Good IT skills, especially in relation to Microsoft Office products
Ability to interrogate existing databases to produce management statistics.
Able to travel to other IOPC venues and external organisations when required including occasional overnight stays.

Desirable Experience
A good knowledge of legal processes either through training or practical experience.

Reasonable Adjustments

The IOPC is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed. Whilst this list is not exhaustive, please see potential reasonable adjustments below that we can provide:

Extra time for presentations or interview questions
Formatting changes such as colours for text or background on written assignments
Questions presented in writing during interviews

Package Description

Salary £26765 - £26765

27.5 days paid annual leave (increasing with service to 32.5 days)
Options to carry over, buy or sell annual leave
Civil Service pension
Civil Service maternity leave package
PAM employee assistance programme
Access to Civil Service Sports Council (CSSC) membership
Cycle to work scheme
Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
Car Leasing Scheme
Staff networks focused on each of the protected characteristics – run for staff, by staff: Enable Network, Welsh Network, Pride and LGBTQI+ Network, Sex and Family Network, Race, Religion and Belief Network
Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity behaviours

For more information and a job description click Apply